Your Friday night shouldn't start with 200 invoices to enter.
Alice captures your invoices, files them in the right QuickBooks and handles rebilling to your managed clients. You validate 5 minutes a week. Your CPA stays in place, your money stays safe.
You work too hard, on tasks AI handles in two minutes.
Your week, swallowed whole
30 to 35 hours a week entering invoices. Half your time in QuickBooks, not in your buildings.
Behind, permanently
You've been chasing your billing since January. You never really catch up.
The multi-company chaos
Seven or eight QuickBooks. One invoice in the wrong company, and nobody catches it for three months.
The forgotten rebilling
You pay a plumber for a managed client, you forget to rebill it. You eat the expense. Again.
Does this sound like you?
Alice is built for the exact profile of the Quebec property manager juggling multiple entities. Not for a generic small-business accountant.
Alice is for you if
- Property manager with 200+ doors, or an investor with 5+ buildings.
- With 3 to 10 companies in QuickBooks Online (one per project, one per client, one for yourself).
- Paying between 100 and 500 invoices a month across all your entities.
- Rebilling expenses to your managed clients (and sometimes forgetting to).
- Already working with a CPA and wanting to keep them.
Alice is not for you if
- You have fewer than 3 entities: the ROI doesn't justify the investment.
- You're looking for a solution that pays 100% automatically, without validation. We don't do that, it's too risky for your business.
- You want to replace your CPA. Alice is an assistant, not an accountant.
Plugged into your ecosystem.
You take the photo. Alice does the rest. You validate 5 minutes a week.
The invoice comes in. It lands in your dedicated accounting inbox, or you snap a photo with your phone. Alice captures it automatically.
Alice reads, understands, files. The AI extracts the vendor, the date, the amounts, the taxes. It detects that it's for your Longueuil building, so the right company. It files the PDF in the right place in your Drive.
The Bill is prepared in QuickBooks. Alice creates the Bill in the right QBO, with the right general ledger account and the PDF attached. The Bill stays in draft.
If the expense is rebillable, it's logged. For a managed client, Alice automatically adds it to their monthly rebilling file.
You validate. You get a recap: 47 invoices this week, 38 auto-validated, 9 to review because they're over your threshold or an anomaly was detected. Total to pay: $12,387.
Client reports go out on their own. For each of your managed clients, Alice compiles the month's expenses, generates the PDF report, creates the management invoice. You validate, it's sent.
The work you used to do in 30 hours, Alice does in the background. You just validate. And you head home at 5 p.m.
Accounting leaves no room for "close enough." Alice has 5 layers.
Five levels of security in series. For an error to cause a real problem, all five layers would have to fail at the same time. The probability is under 0.05%.
Cross-checked double extraction
Every invoice over $500 is read twice by two different AIs. If they disagree on the amount, the vendor or the company, it goes to human review.
Automatic math validation
Subtotal plus GST plus QST equals Total. Taxes at the correct Quebec rate (5% and 9.975%). Consistent date. If a single check fails, it goes to review.
Per-vendor anomaly detection
Alice learns each vendor's patterns over 60 to 90 days. An invoice five times above normal, a potential duplicate, a new vendor: immediate alert.
Thresholds you set yourself
Any invoice above your threshold goes to review. Any new vendor goes to review. You decide where to set the bar.
Human validation before EVERY payment
The critical layer. No payment is executed without your click. Money never moves without your decision. That's non-negotiable.
Transparency builds trust.
We'd rather tell you up front what Alice doesn't do. If someone promises you everything with no limits, you should be asking questions.
- Alice does not pay your vendors 100% automatically. Human validation is mandatory before any payment. That's by choice, not a technical limitation.
- Alice does not replace your CPA. They keep their roles: tax filings, tax strategy, optimization. Alice takes away the data entry they hate anyway.
- Alice does not do your tax filings. That stays with the CPA.
- Alice does not decide on its own between a current expense and depreciation. That's a tax decision: the CPA makes the call, Alice flags the invoices at stake.
- Alice does not handle payroll.
- In v1, Alice only supports QuickBooks Online. Acomba is on the roadmap.
Do the math. You'll see.
Built here. Not translated.
Not an American tool adapted. An accounting assistant designed for the Quebec tax and real estate reality.
Quebec taxes, mastered
GST 5% and QST 9.975% validated on every invoice. Subtotal plus taxes equals total, or it goes to review.
Compliant with Quebec's Law 25
Encryption, full audit trail, role-based access, complete control over your data.
Your CPA stays in control
Alice takes the data entry off their plate. They keep tax, strategy and tax optimization.
Built for multi-company
One invoice, the right QuickBooks entity. Designed for Quebec real estate portfolios.
From signing to production in 4 weeks.
Audit and prep. A 2-hour discovery call. We look together at your companies, your recurring vendors, your rebilling rules. We bring your CPA into the loop.
Technical setup. We connect your QuickBooks, configure your Drive, calibrate the AI extraction, and define your validation thresholds with you.
Testing and calibration. We test on 50 historical invoices. We compare what Alice extracts against reality. We fine-tune. You learn the dashboard.
Gradual launch. We start at 25% of volume, monitor closely, and ramp up to 100% over 7 days. Full production.
Your questions.
Is my data safe?
Yes. Quebec's Law 25 compliant, encryption at rest, full audit trail, role-based access. You can export or delete your data at any time.
What if the AI makes a mistake?
It will, and we'll be honest about it. Every AI does, just like every human does. The difference: Alice has 5 layers of security and no payment goes out without your validation. An extraction error that slips through the layers lands on your dashboard, not in your bank account.
Will my accountant be against this?
Quite the opposite. We bring them into the project from the start. They hate data entry. They prefer strategy, tax, optimization. Alice takes the grunt work off their plate and keeps the high-value work for them.
How long before I see results?
The system is in production at the end of week 4. You feel the difference from the very first week of weekly validation. You get your time back by month 2.
What if I want to stop after 6 months?
You can. The monthly plan has no long-term commitment. You keep access to all your data: it's always been yours.
I have Acomba, not QuickBooks. Do you support it?
Not in v1. Acomba is on the roadmap. If you're interested, write to us: we'll keep you on the priority list.
What portfolio size do you work with?
The ROI works starting at 200 doors or 5 buildings with 3 QBO entities. Below that, it's hard to justify the setup.
Calculator
How many hours is your invoice data entry costing you?
Adjust the settings: the numbers update in real time.
Assumptions: 7 minutes saved per invoice (8 manual steps vs 1 validation click), plus 2 hours per month per company on reconciliation and reporting.
Want to get back your Friday nights?
The first step is a 30-minute call. We look together at whether Alice is the right fit for you. If it is, we talk setup. If not, we tell you honestly. No pressure, no aggressive pitch.
Book my discovery callSetup money-back guarantee · No long-term commitment · Human validation on every payment